Another shipping and moving article
8 Weeks before Moving
1. Call movers for estimates:
* Get on-site moving estimates (they’re always more accurate).
* Ask each prospective mover for references.
2. Select your mover. Then discuss the details:
* Do the costs include packing? timing? insurance?
* Ask about any special needs or special handling (for example, delicate pieces, artwork, or a piano).
3. Calculate your expenses:
* Did you include costs for pet care? hotel expenses? home deposit?
* Will you need financial assistance?
* Are there any extra or hidden expenses (for example, for insurance)?
4. Label a folder “Move File” and use it to store all moving estimates, receipts, etc. Print out and keep a copy of this instruction sheet in that Move File. Use this file to store the names, phone numbers, addresses, etc., of moving agents, van operators, and others. Create a To Do List and store it in this folder too. As you think of tasks related to the move, write them on To Do List and gather them in your Move File.
7 Weeks before Moving
1. Prepare an inventory of everything you own. List everything in one of four categories:
* Things the mover will handle.
* Things you will carry with you personally rather than pack. Include irreplaceable valuables in this category-for example, investment records (stock certificates, bonds), legal records (contracts and wills), jewelry, photographs, rare books, personal mementos-anything that is difficult or impossible to replace.
* Things you will donate to charity, things you will sell (for example, via a garage sale), and things you will give away rather than take with you.
Remember: Donations may be tax-deductible!
* Things you will discard. Call your disposal company to inquire about restrictions in discarding large items like old sofas or to ask for the price of a dumpster.
2. Call your insurance company to cancel your property insurance as of the move date and to change records for auto and medical insurance.
3. Organize dental and medical records. Be sure to include prescriptions, eyeglass specifications and vaccination records.
4. If you have children, call their present schools (a) to inform of your move and (b) to request that their records be forwarded.
6 Weeks before Moving
1. List all the associations, clubs, and organizations you belong to. Then call each to transfer or end your membership.
2. Spend time visiting your new community:
* First, locate the “musts”-the nearest hospital and emergency center, the police department, the fire department, a pharmacy, your chosen church, synagogue, or mosque.
* Go to the Chamber of Commerce. Ask if there is a Visitors’ Bureau and a Community Center. Request community calendars and maps. Inquire about amateur or professional theater groups.
* Compare the malls and shopping centers in the area. Visit the local parks. Find the nearest library.
* Get information on schools.
3. Collect phone numbers, addresses, and email addresses as you visit! Store the information systematically, so that you will be sure to find numbers as needed: If your present system is effective, use it to store all the data; if it is not, then create a separate section in your Move File just for this information.
5 Weeks before Moving
1. If you have children, involve them in the move plans. Have them participate by packing and labeling their toys, clothes, books, etc. Stress the excitement and fun of making new friends. At the same time, use this opportunity to teach them responsibility and teamwork.
2. If the moving company is not handling all of the packing, begin collecting boxes, containers, and packing materials.
3. Call to schedule a date to end newspaper deliveries (and to end any other automatic delivery services).
4. If you have pets, find out whether there are any restrictions for pets in your new area. Ask your veterinarian for copies of records, and ask for a recommendation for a new veterinarian in your new area.
5. Visit your children’s new schools to register them.
4 Weeks before Moving
1. Confirm your move day with your moving company.
2. Complete a change-of-address form at the United States Postal Service.
3. Create a short change-of-address postcard and print copies (you can get help from a local copy center like Kinko’s). Send the card to companies, friends, relatives, associations, clubs, etc.-to all organizations and individuals that will need your new address and phone number(s).
4. Close any local charge accounts you may have.
5. Make airline and hotel reservations (if necessary).
6. Confirm your move date with your insurance companies to ensure that your home, your car(s), and your possessions are all covered.
7. Contact utility companies to inform them when to end electric, gas, water, and telephone service. Be sure to share your new address with the service companies so that you will be sure to receive any refunds due you.
* Note: Be sure to arrange to have water, electric, and other services available on move day! Schedule services to end at the beginning of the next day.
8. If you live in an apartment building, ask management if there are any moving restrictions that you should know.
3 Weeks before Moving
1. If you have children, will you need a baby-sitter on move day? Consider how helpful it will be to keep your children away from the busy movers and, as a result, allow you to make the most of your time.
2. Do you have any library books to return? Any clothes to pick up at the dry cleaners? Any borrowed items to return to neighbors?
3. Begin packing all those items you do not use regularly-the ones you will not miss once packed.
4. Tackle those problem areas-your garage, your basement, your attic. Be decisive in tossing items you do not need and will never use.
5. Next, tackle the closets. Again, look for items you might toss, donate to charity, or give away to a friend or relative.
6. Ask your moving company for packing labels such as Fragile, Do Not Load, Load First, and Load Last. Use these labels as you pack your belongings. If the company does not provide such labels, create your own.
2 Weeks before Moving
1. Call utility companies to provide gas, electric, water, and telephone service in your new home.
2. Go to your bank to transfer your accounts to another branch (or to begin the process of closing your account).
* Note: Do not forget your safe deposit box!
3. Start collecting the valuables that you will take with you personally. (Refer to the list you developed earlier.)
4. Will you take your house plants with you, or will you give them to a neighbor or friend? (Find out whether state law prohibits moving house plants.)
5. Check your freezer. Start planning meals to use up freezer food.
6. If you’re traveling far by car, be sure to have your automobile serviced (check brakes and tires, change oil, etc.).
7. Ask your “old” pharmacy to transfer prescriptions to your new pharmacy. (You should have stored telephone number of your new pharmacy.)
8. Be sure to dispose of flammable items safely. If you do not know how, call your Fire Department to ask about safe disposal of cleaning fluids, matches, acids, chemistry sets, aerosol cans, paint, ammunition, and poisons such as weed killer.
9. Drain the oil and gasoline from your lawn mower and power tools. See the owner’s manual for specific instructions, or ask your moving company for tips.
1 Week before Moving
1. What, if anything, have you forgotten? Reread this Prepare for Your Move Day instruction sheet. Check your personal To Do List. As you do so, you may notice something that you have overlooked.
2. Your moving company should have provided you with various labels for your goods. These can include “Do Not Load”, “Load First”, “Load Last”, and “Fragile”. Take special care to label your goods appropriately.
3. Use the packing labels provided by your moving company to identify your boxes and containers. Create your own packing labels if necessary. You can buy markers and blank labels at Target, Wal-Mart, etc.
4. If appropriate, confirm any airline flights, hotel reservations, car rentals, etc. Pack your suitcases for your flight or your drive. Don’t forget essentials such as toothbrushes, medicines, and contact lens supplies!
5. If you are not going straight to your new home, share your temporary address and phone number with your moving agent and other appropriate people.
6. Tackle your refrigerator and freezer. Empty their contents; then defrost and clean each. If you are taking your oven, clean it with baking soda or oven cleaner.
7. Prepare a Move Day Kit with snacks and beverages. Get a Thermos container to keep your coffee or tea hot. Consider games to occupy the children.
8. Confirm “acceptable payment” with the mover. Will the mover accept your personal check? traveler’s checks? a money order? a cashier’s check? Make these arrangements in advance and you will have no surprises!
It’s Move Day!
1. Strip your beds. Pack the sheets, blankets, and pillow cases. Label the box “Load Last.”
2. Arrange your day so that you are at your new home when the movers arrive. Check whether the utilities are on. If not, make the necessary calls to provide service.
3. Important: Besides you, who has the authority to give instructions to the movers and to make decisions on your behalf? In your absence, the movers may ask this other person to sign a document or to approve something that legally obligates you to additional costs. Make sure the movers and the moving agent know who your representative is and that he or she does have this authority. You or your representative will be asked to note any items missing at the time of delivery, as well as to note any change in the condition of your belongings on the inventory at the time of unloading.
4. Review your floor plan with the movers so that they know where to place your furniture and appliances.
* Caution: Do not use TVs, stereos, computers, and other electronic equipment for 24 hours. Allow time for this equipment to adjust to room temperature.
5. Confirm in writing all critical information with the van operator, the moving agent, and any others who need the information. Be sure to include:
* The delivery date and the arrival time at your new address.
* Specific directions to your new home.
* Your new phone number (but only if you KNOW your new number will be in service! Better yet, your cell phone number (if you have one).
* Temporary phone numbers (for example, of the hotel where you will be staying).
6. Be sure to have with your Move File with you! Be sure that it contains critical information such as the destination agent’s name, address, and telephone number.
7. Stay close to the move supervisor. Explain any special instructions (what to load first and last). Be friendly and clear in communicating with the movers. If you decided to have your mover handle your valuables or other fragile goods, identify them for the mover in advance.
8. Review all details and relevant paperwork with the van operator. Be sure to accompany the driver as he or she inspects and tags each piece of furniture with an identifying number. These numbers, along with a detailed description of your goods and their condition at the time of loading, will appear on the inventory.
9. Remain on the premises until loading is completed. Remember: It is your responsibility to see that all of your goods are loaded! When the movers are done, take a final walk-through to inspect the premises. Do not sign any release forms until you have satisfactorily completed this inspection.
10. Try your best to get to the destination before the movers � and be patient. They may be delayed in getting there.
11. Pack your vacuum cleaner last, so you can unload it first and clean before the furniture is unloaded.
12. Put our pets in a separate room � a place where they cannot run away` � a place where the all the move activity will not bother them.
13. Be ready to pay for the move! What arrangements did you make with the mover?